1. Data Protection at a Glance
General Information
The following notes provide a simple overview of what happens to your personal data when you visit our website. Personal data refers to all information that can be used to identify you personally. For full details on data protection, please refer to the complete Privacy Policy set out below.
Data Collection on This Website
Who is responsible for collecting data on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the “Note on the Responsible Party” section of this Privacy Policy.
How do we collect your data?
Some data is provided directly by you – for example, when you enter details into a contact form.
Other data is collected automatically, or with your consent, by our IT systems when you visit the site. This includes technical information such as your internet browser, operating system, or the time the page was accessed. This data is collected automatically as soon as you enter the website.
How do we use your data?
Some data is used to ensure the website operates without error. Other data may be used to analyse your user behaviour.
What rights do you have regarding your data?
You have the right, at any time and free of charge, to request information about the origin, recipients, and purpose of your stored personal data. You also have the right to request that this data be corrected or deleted. If you have given consent to data processing, you may withdraw it at any time for the future. Under certain circumstances, you may also request that the processing of your personal data be restricted. Additionally, you have the right to lodge a complaint with the competent supervisory authority.
For this and any other questions about data protection, you can contact us at any time.
2. Hosting
We host our website content with the following provider:
Hetzner
Provider: Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany.
Details on data protection at Hetzner: https://www.hetzner.com/de/rechtliches/datenschutz.
We use Hetzner on the basis of Article 6(1)(f) GDPR, as we have a legitimate interest in ensuring our website is displayed as reliably as possible. Where user consent has been requested, processing takes place solely on the basis of Article 6(1)(a) GDPR and §25(1) TTDSG, insofar as consent covers the storage of cookies or access to information on a user’s device (e.g. device fingerprinting). Consent may be withdrawn at any time.
Data Processing Agreement
We have concluded a legally required Data Processing Agreement (DPA) with the above-mentioned service provider, ensuring that personal data from our website visitors is processed only according to our instructions and in compliance with GDPR.
3. General Notes and Mandatory Information
Data Protection
We take the protection of your personal data very seriously. We treat your personal data as confidential, in accordance with data protection regulations and this Privacy Policy.
When you use this website, various personal data is collected. This Privacy Policy explains what data we collect, how we use it, and why. Please note that data transmission over the Internet (e.g. communication by email) may have security gaps. Complete protection of data from access by third parties is not possible.
Responsible Party
The party responsible for data processing on this website is:
Akademis Internatsberatung GmbH
Martin Thierfelder
Ernst-Abbestr. 8
14612 Falkensee
Telefon: 030 652 123 9863
E-Mail: beratung@akademis-internatsberatung.de
The responsible party is the individual or legal entity that decides, alone or jointly with others, on the purposes and means of processing personal data (e.g. names, email addresses, etc.).
Storage Period
Unless otherwise stated in this Privacy Policy, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or withdraw consent, your data will be deleted unless there are legally permissible reasons for retaining it (e.g. statutory retention periods); in such cases, deletion will occur once these periods expire.
Legal Basis for Data Processing
If you have consented to data processing, we process your personal data under Article 6(1)(a) GDPR (or Article 9(2)(a) GDPR for special categories of data). If you expressly consent to the transfer of personal data to third countries, processing will also be based on Article 49(1)(a) GDPR. If you consent to the storage of cookies or access to information on your device, this is based on §25(1) TTDSG. Consent can be withdrawn at any time. If data is necessary to fulfil a contract or pre-contractual measures, processing will be under Article 6(1)(b) GDPR. We may also process your data where required to comply with a legal obligation (Article 6(1)(c) GDPR) or based on our legitimate interest (Article 6(1)(f) GDPR).
Data Transfer to the USA and Other Third Countries
We may use tools from companies based in the USA or other countries without adequate data protection standards. If such tools are active, your personal data may be transferred and processed there. Please note that these countries may not guarantee EU-equivalent protection, and authorities may access such data without legal recourse. We have no influence over such processing.
Withdrawal of Consent
You may withdraw your consent to data processing at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
Right to Object to Processing (Article 21 GDPR)
If processing is based on Article 6(1)(e) or (f) GDPR, you have the right to object on grounds relating to your particular situation, including profiling. We will stop processing unless we can demonstrate compelling legitimate grounds that override your rights or the processing serves legal claims.
If your personal data is processed for direct marketing, you can object at any time, including to profiling related to direct marketing. Upon objection, we will no longer process your data for such purposes.
Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority in your place of residence, workplace, or the place of the alleged infringement.
Right to Data Portability
You have the right to receive data we process with your consent or in performance of a contract in a machine-readable format, or to request transfer to another party, where technically feasible.
Access, Rectification, and Erasure
You may request information about your stored personal data, its origin, recipients, and processing purposes, and request correction or deletion at any time.
Restriction of Processing
You have the right to request restriction of processing in certain circumstances (e.g. disputing data accuracy, unlawful processing, no longer needed for processing, or pending an objection decision).
SSL/TLS Encryption
Our site uses encryption for security. You can recognise an encrypted connection by the change from “http://” to “https://” and the lock icon in your browser.
Objection to Unsolicited Emails
We object to the use of our published contact details for sending unsolicited advertising or informational material. We reserve the right to take legal action in such cases.
4. Data Collection on This Website
Details on:
- Cookies (session and permanent; first- and third-party) and their purposes
- Server log files (browser type, OS, referrer URL, hostname, time, IP address)
- Contact form use (data stored for processing enquiries)
- Email, phone, or fax enquiries (data stored for processing requests)
Server-Log-Dateien
Der Provider der Seiten erhebt und speichert automatisch Informationen in so genannten Server-Log-Dateien, die Ihr Browser automatisch an uns übermittelt. Dies sind:
5. Analytics and Advertising
Google Tag Manager
Google Tag Manager – used for managing website tools; no profiling, but may transmit your IP address to Google in the USA.
6. Plugins und Tools
- YouTube (extended data protection mode)
- Vimeo (Do Not Track mode)
- Google Fonts (local hosting)
- Font Awesome (local hosting)
6. eCommerce and Payment Providers
Customer and contract data processed for initiating and fulfilling agreements, stored only for as long as necessary or as required by law.
8. Our Own Services
Handling Applicant Data – Application data processed solely for recruitment purposes, stored securely, and deleted after six months unless retention is necessary (e.g. for legal defence) or consent for longer storage has been given.
